Budget Settings

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Every budget has its own settings. You can get to these by clicking on the Edit button on the budget list window or by clicking on Settings when you are in a specific budget. The settings are also a part of the wizard that guides you through the creation process for new budgets.

Totals: Adds all figures for a budget for you, without it showing as a total on one or several accounts.

N/C: Collects the budget figures for a group of accounts in one or several N/Cs you select. For example, to simplify matters you could collect all sales revenue on account 4000 in the budget and all purchase costs on account 5000. When you select the N/C settings you will be asked to enter an N/C when you enter or edit the budget figures.

Editing the budget basis

Click on this button to edit the cash flow effect and which accounts should be included for every single part of the budget.

Effect on Cash flow

Under the Cash flow budget tab you enter which effects the budget has on cash flow. The options here vary according to which sub-budget you are making your settings for.

For the Sales budget, for example, it is important to define the average payment period. Your customers may not always pay on time, so this setting gives you the opportunity to enter an average for the actual time it takes your customers to pay you. By default this field is pre-filled with the days entered for your standard payment terms. The days are calculated from the invoice date.

Should part of your sales be handled in cash, you can enter a percentage for cash sales in the Cash share in % field. The Cash flow budget will then take this into consideration, as cash sales have an immediate effect on your cash flow level.

The Sales budget also contains settings for the Opening balance, which in this case belongs to the Customer ledger, and settings for the Payment account. The latter will by default be set to the system-defined account for Bank.

N/C

Under the N/C tab you are given the possibility to distribute your different revenues and expenses to one or several 'accounts' in the budget. For example, you can choose to show all sales revenue on one account. By default, all sales revenue is set up to go to a single account. In this instance, you choose an account and apply factor '1', so that all sales accounts are merged to one total in the budget overview. You may also allocate your sales revenue to different accounts. You would then enter different distribution factors in the same way as for the distribution keys. If you use factor 1 on two accounts, the total sales revenue will be allocated to these accounts by 1/2 each.