How to Invite Users to Mamut Online Desktop

The Super User can invite users to Mamut Online Desktop. The invitation process lets you define the user’s access rights before sending an e-mail invitation complete with a personal message.

In order to provide your colleague's access to Mamut Online Desktop, you need to send them an invitation that they must accept before they can get started. Before you can send out the invitation, the person you wish to invite must be registered as both a user and as an employee in your local installation of Mamut Business Software.

Note! Only users who are registered as a Super User within Mamut Online Desktop can invite other users.

How to invite new users

Log into Mamut Online Desktop through the web browser, using your Mamut ID.
You are able to login directly via a web browser at www.mamutonline.com (external link) or via the focus area within Mamut Business Software.
In the desktop toolbar, select Settings - Account Administration - User Administration.
In the User Administration screen, you will find a list of all users who are eligible for an invitation to Mamut Online Desktop (registered as users and employees within Mamut Business Software). The screen includes information about how many users can be invited.

Click the name of the user you wish to invite.
In the Edit user screen, click Invite user in the toolbar.
Enter the relevant information in the screen that is displayed.

E-mail address: Enter the e-mail address you wish to send the invitation to. If the user already has a Mamut ID use this e-mail address.
Personal message: Enter a personal message in this field (not mandatory).
User Access Rights: Using the radio buttons, select which user access rights the user will receive.
Access Template: This option allows you to choose between the six predefined access templates. Please note that there must be at least one Super User within the system at all times.
User-defined: This option lets you assign a customised access template to the user. For each work area within Mamut Online Desktop, you can assign No access, Read access, Full access, or Custom access.
If you select Custom access, click the Edit link in order to open a window in which you can specify each individual access control within the work area:

Checking the boxes means that the user has access to the functionality. Read more about this here.
When you have assigned access, click Send in the upper left-hand corner of the screen.
Click Close to finish the process and go back to the User Administration screen.

The invitation has now been sent and the recipient will receive an e-mail containing information about how to access Mamut Online Desktop. The invitation is only valid for a certain number of days. If the user tries to register after the invitation has expired, the person in question will be notified that the link is invalid. From the User Administration screen, you can also click Resend to send the invitation again, or Delete in order to void the invitation.

Note! The number of Mamut Online Desktop users is limited by your licence.

Which users can be invited to Mamut Online Desktop?

You can only invite users who are registered users within Mamut Business Software. The user must also be linked to an employee within Mamut Business Software. If you cannot find a certain user in the User Administration screen, please check the following:

Is the user a registered user within Mamut Business Software? Go to View - Settings - Security - User Administration in order to find out. You should register the user via the Users window if he/she is not already registered.

Is the user linked to an employee in the Employee Register? In the same window, you must ensure that the user is linked to an employee in the field Link to employee. If the user is not linked, please select Create employee from the drop-down list.

The services that you have access to within Mamut Online Desktop are dependent on your Mamut One Service Agreement. The number of users you can invite is limited by your licence and Mamut One Service Agreement. Please contact our experienced sales representatives for product information on 01 477 3406 (free) or e-mail sales@mamut.ie.