Detailed Invoice List (Program version without Accounting functionality)

View - Sales/Invoicing - Detailed Invoice List

Note! This chapter only applies to versions of the program which do not contain the Accounting module. For program versions, see the The Customer and Supplier Ledgers.

Through the Detailed invoice list you can keep track of all outstanding invoices. By registering payments, you have all the necessary information for customer follow-up after the final sale.

Click Show in detailed invoice list on the toolbar in the Sales and Invoicing - Order Registration window. It is possible to open the same window from View - Sales and Invoicing - Detailed invoice list.

For a better overview, you can set the filter so that you only see invoices that Must be reminded or that are Overdue for payment, or Open items.

When you have defined a selection, you must click Update in order to update the content of the window.

Select an invoice and click Edit to adjust the information about Payments and Reminders for the invoice.

The Register Payment button allows you to register the selected invoice as paid.

Payment Reminder and Debt collection are generated automatically by their own procedures from the window. You can also print out a list of the invoices that will be sent to Factoring.

The button Payment reminder/Debt collection settings opens a settings window in which you can define the number of payment reminders before debt collection; along with the amount of the reminder fees, amount limit per invoice, payment term for the payment reminder as well as how many days after the payments due date a payment reminder should be suggested. The settings for Payment reminder fee can also be found in the company settings for Sales and Invoicing in the tab Other.

Note! The amount of the payment reminder fee is regulated by law.

The Print button provides you with an overview of the content of the window. You are able to print the report from the preview window.

Note! The products that contain accounting functionality have a more powerful accounts ledger. This makes it easier for you to keep track of Payment Reminders and Debt Collection, in addition to giving you the possibility to utilise automatic Interest calculation.

Important! Be aware that items in some detailed invoice lists will not be displayed in the ledgers when upgrading to a larger program/higher version with a customer/supplier ledger, due to a missing chart of accounts reference.