Creating a Cash Invoice

How to create a cash invoice

  1. Select View - Sales/Invoicing and Order registration.

  2. Click New.

  3. Select the contact and click OK.

  4. Select Cash invoice from the Payment terms drop-down list.

  5. Fill out the rest of the order and enter the relevant products.

  6. Click the Invoice button (Transfer).

  7. Select Cash invoice from the list and click OK.

  8. Check that the print form to screen is correct (test) if this is displayed. Click Close Preview.

  9. Answer Yes to the question whether the order should be invoiced.

  10. Answer Yes to whether you want to approve the invoice.

You have now created a cash invoice.

Note! The Cash invoice is automatically posted via the customer or supplier ledger if no other settings are made. To check which settings apply to the payment term Cash invoice you can select View - Settings and Company database. Open the properties register and select Payment terms. Select Cash invoice and click Edit. Click Advanced to see details.

Click here to see an example of how you might post a cash invoice.

Example for how to post a cash invoice:

N/C       Description                                    Debit     Credit

UF1     3010        Sales revenues                                 100

UF1     2710        Closing 24% VAT                                25

UF1     1510        Account receivable              125

UF1     1510        Account receivable                            125

UF1     1910        Petty cash                           125


Here you can see that two ledger account receivables on account 1510 (Customer account receivables) balance at zero, automatically setting the invoice status to Closed items in the ledger. If you want another default account than 1910 Petty cash, you can select this by opening View - Settings and Accounting. Select the Accounting settings tab and click the Control account button. Select Invoice from the drop-down list and next to cash invoice select the specific account.

Read more about:

Sales and Invoicing