Entering Currency Payments in the Customer & Supplier Ledger

View - Accounting - Customer and Supplier ledger

When you make a payment via the Customer and Supplier ledger a separate screen will open to enter the sums of both foreign currency and company currency.

In the Paid field the total amount is automatically suggested in the selected invoice. If it is a part payment and not a full payment you can amend it here.

The Charge field will always be used to enter charges. If it is customer receipts you will only use this field if the customer has withdrawn charges in their own bank. If it is your payment to a supplier, it is charges added to your withdrawal from currency transaction accounts. Many banks add these up and send separate journal entries for bank charges at the end of each month. In that case you do not have to use this field.

The Total amount field should always reflect the sum that has actually been received/paid from your account. It is this amount that will be entered to/from your account.

Volatility in currency exchange rates may result in that the amount in your currency has changed. The variable between what was entered when the invoice was paid and what was entered in/out from your bank, we call foreign exchange gains/losses.

When you have filled out all the above mentioned fields click OK. A new screen will open where you can amend the payment date and bank N/C. Check that the settings are correct and click OK. A new journal entry will be created for this payment.

If you are entering several payments towards the same bank movement, we recommend using journal entry as you will have the opportunity to change the balance that is registered to your bank account.