Accounting Settings: Journal Type Settings and Number Series

View - Settings - Accounting - Accounting Settings - Journal Type Settings and Number Series

The accounting module has 13 different Journal Types installed. Everything that is entered in the Nominal ledger must be sorted within one of these journal types, or an additional journal type which you have created. This results in clearly laid-out accounts, both for entry and for subsequent analysis of the accounting data.

All the journal type settings are made in this window. The settings for each journal type allow you to determine various functions for the journal type, as well as define requirements or limits for the use of the journal type.

Click New in order to create a new journal type or select one and click Edit to change an existing type.

Function

Define the function of the journal type within the journal entry.

Payment journal type: The journal type can be used for settlement with your customers and suppliers, whether receipts, payments or crediting previously entered invoices. The system will first search for open items in the ledgers when registering entries against suppliers or customers.

Credit note journal type: If you select this option, journal entries based on this journal type will be entered as credit notes.

Do not show in Journal Entry: Define which journal types that you only want used for automatic entries.

Mandatory for journals

The tab allows you to define requirements that must be satisfied in order to transfer the journal to the Nominal ledger.

N/C which is a customer ledger N/C: Select whether the journal must include N/C which is a customer ledger N/C if you want the journal only to be used for entry against customers.

N/C which is a supplier ledger N/C: Select whether the journal must include N/C which is a supplier ledger N/C if you want the journal only to be used for entry against suppliers.

In the list to the right, you can add certain accounts if you want journals based on this type to include one of these accounts. Click New to add accounts, click Delete to remove accounts.

Restrictions of journals

The tab allows you to define restrictions that must be satisfied in order to transfer the journal to the Nominal ledger.

N/C which is a customer ledger N/C: Select whether the journal should not include N/C which is a customer ledger N/C if you do not want the journal to be used for entry against customers.

N/C which is a supplier ledger N/C: Select whether the journal should not include N/C which is a supplier ledger N/C if you do not want the journal to be used for entry against suppliers.

Bank/Petty cash- accounts: Select whether journals with this journal type should not be used against Bank/Petty cash accounts.

Several bank/petty cash accounts: Select whether journals with this journal type should not be used against several bank/petty cash accounts at the same time.

In the list to the right you can define which accounts are permitted or not permitted when using this journal type. Select one of the options above the list and click New to add accounts, click Delete to remove accounts.