Budgets

The Budget module contains budgets for sales, purchase, payroll, operating costs, investment and cash flow. This will help your business to determine your budgets as easily as possible. It will also contribute to affording you the necessary overview in order to be able to reach the right business decisions based on budget figures, predictions and expected cash flow development.

Collecting budget data

The actual creation of a budget takes places in a wizard, where you can choose whether you wish to retrieve data from actual accounting figures of from a previous year's budget, and then have the option to adjust the figures up or down by percentage. If you would like to draw up a budget from scratch without basing it on previous figures of budgets, you can of course do so. You can also fine-tune the numbers even down to account/period level, after the budget has been set up.

Once the budget has been created, you can adjust the settings, if you like.

Flexible budgeting

The Budget module allows for complete flexibility when it comes to what you are budgeting for (the cost centre). In combination with either project or department you can budget according to totals, N/C, salesperson, customer, product, product group or contact category.

The budget is divided into sub-budgets where the sales budget is adapted according to the chart of accounts for the sales office. Similarly, the purchase budget, payroll budget, operating costs budget, investment budget and cash flow budget are adapted to the accounts in the standard chart of accounts. You can modify which accounts should be included in the various sub-budgets.

Budget allocation per period via distribution keys

To simplify the process of distributing the budget numbers over periods, you can create distribution keys in the Budget allocation register, which allocate the total over 12 periods, allowing you to account for seasonal variations in your business. The distribution keys work proportionally so that you can distribute your numbers accurately according the fraction you decide on. If you would like to allocate your budget evenly across all periods you can enter a 1 into all fields, for example, so that the total is distributed as 1/12 every month.

User-defined reports

For Profit/Loss and Liquidity you can define the reports yourself in the same way as in Financials.

Graph display

The Budget module has its own graphical displays for the budgets. Here, you can get a quick overview over the budget and compare it to actual numbers. You can also view forecasts for the rest of the year, based on the budgets you have created or forecasts based on your results thus far - and then for the rest of the year.

Budget Settings

Every budget has its own settings. You can get to these by clicking on the Edit button on the budget list window or by clicking on Settings when you are in a specific budget. The settings are also a part of the wizard that guides you through the creation process for new budgets.