View - Settings -Accounting...
- Accounting Settings - Journal type settings and number series
The numbering of journals is set up in the Accounting Settings. To get there go to View - Settings - Accounting... - Accounting Settings - Journal type settings and number series and then select the Series of entry numbers tab.
Journal numbering can be set up in three different ways.
One number series per journal type
One number series per journal types, with user-defined intervals
Common number series across all journal types
The numbering method you select should dependent on the quantity of journals you enter throughout a year.
Important! These settings are locked once you start entering journal items. It is important that you set up the appropriate numbering method before you open the Journal Entry module.
One number series per journal type
These are default settings in Mamut. Each journal type has its own number series that begins at 1 (or a user-defined starting point). The advantage with this settings is that you can distinguish between the various journal types more easily. The unique key for a journal entry is the initials and numbers for the journal entry, e.g. B2 for bank journal number two. If there are many journal entries throughout the year it could be useful to have one number series per journal type.
|
Journal type |
No. |
Journal type |
No. |
Journal type |
No. |
|
B |
1 |
SI |
1 |
PI |
1 |
|
B |
2 |
SI |
2 |
PI |
2 |
|
B |
3 |
SI |
3 |
PI |
3 |
|
B |
4 |
|
|
PI |
4 |
B stands for Bank, SI for Sales Invoice and PI for Purchase Invoice
One number series per journal types, with user-defined intervals
If you will only make use of four journal types throughout the
year SI, B, PI and M (miscellaneous) and not have
numbering across all journal types, you can specify that SI will
start at 2000, B at 4000 and PI at 6000. Each journal type will actually
have its own number series, but will look as though you have a common
number series with different intervals. To achieve this setup, open the
different journal types you will be using and add the first numbers.
|
Journal type |
No. |
Journal type |
No. |
Journal type |
No. |
|
B |
4000 |
SI |
2000 |
PI |
6000 |
|
B |
4001 |
SI |
2001 |
PI |
6001 |
|
B |
4002 |
SI |
2002 |
PI |
6002 |
|
B |
4003 |
|
|
PI |
6003 |
B stands for Bank, SI for Sales Invoice and PI for Purchase Invoice
Common number series across all journal types
If you want to have just one common number series, independent
of a journal entry, you will have to mark the Common
number series across all journal types checkbox before you
open the Journal Entry or start invoicing in the program.
The journal entries now have a common number series independent of the
journal type.
|
Journal entry |
No. |
|
B |
1 |
|
SI |
2 |
|
B |
3 |
|
M |
4 |
|
PI |
5 |
B stands for Bank, SI for Sales Invoice and PI for Purchase Invoice, M for Miscellaneous.
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