Editing Customer and Supplier Ledger Items

View - Accounting - Customer and Supplier ledger

Certain properties of the Customer and Supplier ledger items can be changed directly from either the Customer or Supplier ledger lists or from Aged analysis.

The Entry No shows what entry number the item has. The field cannot be edited.

The Date shows what entry date the item has. The field cannot be edited.

Project shows whether the item is linked to a project. The field can be edited.

Department shows which department the item comes under. The field can be edited.

The Description shows what description was entered when the item was created. The field can be edited.

The Amount show the items totals. The field cannot be edited.

The Customer and Supplier ledger tab

The Invoice number shows the items invoice number. This field cannot be edited.

Match-ID is a unique number attributed to all items. Items that are linked/matched will receive the same Match-ID number. The field cannot be edited.

The Due date shows the items due date. The field can be edited by clicking on the search button.

The Pay date shows the items pay date. The field can be edited by clicking on the search button.

Our ref. refers to our ref. (company ref.) for the item, this will automatically show on items generated through the Sales/Invoice module. The field can be edited.

If there is an dispute about an item, tick the Disputed claim box. The item will show in the Customer and Supplier ledger list under Invoices-disputed. (Filter drop-down list)

You can tick the Approved box in accounting settings to only approve invoices for remittance. Before you approve the invoices you will have to retract them from the ledger list under the status of Invoices-Not approved. When you have approved the item you will find it in the ledger list under the status Invoices-to be remitted (domestic) or under Invoices-to be remitted (international). This option is only available through the Supplier ledger.

All statuses are available through the filter drop-down list if they were marked to be available in the settings.

Remittance (Only available from Supplier ledger)

Status: Shows the following remittance statuses for the item: To be remitted, Not to be remitted, Sent for remittance and Paid. The field can be edited.

Payment code: Is used when remitting internationally. The field can be edited.

The amount applies to: Specify which product types the payment applies to. The field can be edited.

Bank account: Displays the suppliers bank account that the item will be paid to. The field can be edited.

Supplier payments (Only available from Supplier ledger)

Status shows the items remittance stage, whether it will be remitted, not remitted, is sent for remittance or is paid.

Bank account shows the suppliers bank account that the item will be paid to.

Payment reminder tab (Only available from Customer Ledger)

Status: An item’s reminder status depends on whether a 1st reminder or a debt collection notice has been sent out or if the item has been sent for Debt collection. How many alternatives are available depends on the options you applied in the reminder settings. The field can be edited, but it is automatically updated when you send out payment reminders, debt collections notices or if you send out for debt collection.

The Due date displays the due date on the reminder that has been sent out.

Charge shows the fee for the payment reminder.

Credit charges tab (Only available from Customer Ledger)

Rule shows what rules apply in terms of Credit charges for this item. Always, No credit charges or, Only if exceeding 30 days.

Due date shows the due date for the Credit charge that has been sent out.

Interest amount shows the amount of the credit charges.