Company Handling

File - Database Utilities- Company handling

With the help of Company handling you can set up accounts in the chart of accounts for several company databases/clients at once. This can be particularly useful if you handle a large number of company databases/clients, which have identical or very similar chart of accounts.  

When you create a new account, you can specify which company database /client the new account should belong to.

In addition to creating new accounts you are also to maintain existing accounts.

You can edit the following fields:

• Description

• Default focus

• Ledger function

• VAT code

• Bank/ Petty Cash

• Bank Reconciliation

• Cannot change VAT Code in Journal Entry

• Do not show in Journal Entry

• No access from Journal Entry

• VAT report code

You have the option to maintain one account at a time; however, a single account may also be handled for several company databases at once. If an account is set up for one database but not in another, it will be created for the other database as well - as long as the company database is included in the selection.

Note: Make sure to enter a value in all relevant fields. Accounts that already exist will be overwritten!

How to create or edit an account in several company databases at once

1. Go to File - Database utilities - Company handling.

2. Choose a Country from the drop-down menu. The menu will only display countries for company databases, which are installed.

3. Choose the N/C for the account you want to create or edit.  

Note: If you choose an account, which exists already in one or several company databases, it will overwritten/ edited

4. Select which changes you would like to make to the account or which default values the account should have.

5. Click Next.

6. Select which company databases the changes should be applied to and click Next.

7. Click Complete.

The account will be created/ modified for all company databases you selected.

Read more about:

Chart of Accounts