Journal Numbering



The numbering of journals is set up in the Accounting Settings. To get there go to View - Settings - Accounting... - Accounting Settings - Journal type settings and number series and then select the Series of entry numbers tab.

Journal numbering can be set up in three different ways.

The numbering method you select should depend on the quantity of journals you enter throughout a year.

Important! These settings are locked once you start entering journal items. It is important that you set up the appropriate numbering method before you open the Journal Entry module.

One number series per journal type

These are default settings in Mamut Business Software. Each journal type has its own number series that begins at 1 (or a user-defined starting point). The advantage with this setting is that you can distinguish between the various journal types more easily. The unique key for a journal entry is the initials and numbers for the journal entry, e.g. B2 for bank journal number two. If there are many journal entries throughout the year it could be useful to have one number series per journal type.

Journal type

No.

Journal type

No.

Journal type

No.

B

1

SI

1

PI

1

B

2

SI

2

PI

2

B

3

SI

3

PI

3

B

4

 

 

PI

4

B stands for Bank, SI for Sales Invoice and PI for Purchase Invoice

One number series per journal type, with user-defined intervals

If you will only make use of four journal types throughout the year SI, B, PI and M (miscellaneous) and not have
numbering across all journal types, you can specify
that SI will start at 2000, B at 4000 and PI at 6000. Each journal type will actually have its own number series, but will look as though you have a common number series with different intervals. To achieve this setup, open the different journal types you will be using and add the first numbers.

Journal type

No.

Journal type

No.

Journal type

No.

B

4000

SI

2000

PI

6000

B

4001

SI

2001

PI

6001

B

4002

SI

2002

PI

6002

B

4003

 

 

PI

6003

B stands for Bank, SI for Sales Invoice and PI for Purchase Invoice

Common number series across all journal types

If you want to have just one common number series, independent of a journal entry, you will have to mark the Common number series across all journal types checkbox before you open the Journal Entry or start invoicing in the program.

The journal entries now have a common number series independent of the journal type.

Journal entry

No.

B

1

SI

2

B

3

M

4

PI

5

B stands for Bank, SI for Sales Invoice and PI for Purchase Invoice, M for Miscellaneous.


Read more about:

Accounting settings