Setting up a Stream

Stream can be used when you wish to ensure that all recipients shall have an updated edition of your files.

How to set up a Stream

Click on the plus-icon next to Stream. Click Browse to select a folder, and then click Open. Click Next when you are ready.
Add recipients by clicking Add and enter the recipient’s e-mail address. Repeat if you want to send to several recipients. Click Next when you are ready.
You may also add a message for your recipients if you wish. This message will be included in the e-mail invitation to receive the files. The subject of the invitation will be taken from the file name or the name of the folder you are sending, though you may overwrite this if you wish. Click Next.
Add a Mamut Key to protect your data.
The Mamut Key will not be sent as part of your invitation. Send it in a separate e-mail to the recipient(s) instead or pass it on over the telephone or via another method of communication. Click Next.

Note! When sending to other users, it is recommended that you never use the same Mamut Key as the one you are accessing your own backup data with.
Check that you have entered the correct information and click Finish.

.The recipient(s) will now be sent an e-mail letting them know that they can download the file(s) to their Inbox. The e-mail will contain an invitation code which is only valid for this particular invitation and can only be used once.

Stream will be active for as long as you want it to. This means that when you change anything in the folder later, the changes will be relayed to your recipients.

Tip! You can set the program to notify you with a message when you have received updated editions of one or multiple files through Stream. This can be done under Tools - General. Select Notify when files from Stream-tasks are downloaded.

Editing files which are in a Stream

When you setup a Stream, the idea is that the recipients can access the updated files on their own computers at any time. These are 'your' files. As soon as you make any changes to the file, these will be registered on the server and on your recipients’ machine.

The recipient can read the files. Should he or she want to edit them for themselves, they ought to copy the task folder to another location on their computer, so as to avoid any conflicts between the files. The recipient’s 'version' of the file has no influence on the 'streaming' process.

However, if the recipient opens and edits the streamed file directly in the task folder he received it in, the system will warn the recipient through displaying an exclamation mark. The exclamation mark indicates that there is a conflict between the files, which can only be resolved manually.

Resolving conflicts

The recipient can resolve a conflict by moving the file(s) out of the task folder they were received in. Since the files are being continuously updated by the server, the missing file(s) will be downloaded to the recipient again in the exact same version as saved on the sender's machine.

Stream is not a tool that allows for file-editing by several users.

Files on hold

You may experience that files are being put on hold. The reason for this could be that a recipient has opened the file and started editing it directly in the receiving task folder. This causes a conflict between the files, which might have to be resolved manually.

If you have setup Stream, you can click on the magnifying glass icon and choose View Files. In the list of files which will pop up, you can select the files on hold and click on Mark for upload.

How to invite several users to receive an existing Stream

You are able to invite several users to receive a file from a Stream transaction, which is setup already.

Click on the magnifying glass icon next to the current task.
Click on Access and then Send invitation.
Follow the remaining steps in the Stream wizard. For a detailed explanation of the wizard please see above.

.The recipient copies the invitation code into the specially created field in Mamut Teamwork, and clicks on the plus-icon to initiate the inbox wizard.

Deleting received files (Stream)

When you receive a Stream you will notice that the files you delete from the receiving task folder appear again on your computer. This is completely normal since the function continuously updates your task folder with the latest file-versions from the server.

If you no longer want to receive the files, you have to terminate the task in Mamut Teamwork. You can do so by clicking on the Pause icon in the relevant task. The files will remain in the Mamut Teamwork folder in My Documents until you delete them.

The sender deletes files from the Stream folder

The sender deleting his or her files on their computer does not have an effect on the recipient(s). The files will remain on the recipient’s computer and have to be deleted manually.