Time Sheet Input Window

View - Time Sheet Input - Time Sheet Input

All time sheets are created and saved in the time sheet input module. Some wish to create a time sheet per day per employee, some a time sheet per week per employee, while others create time sheets for all employees paid by the hour.

The Toolbar

.New: Create a new time sheet.

.List: Display a list containing all time sheets. You can define how this window should be sorted in the user settings. You can define a filter for the window in order to display the relevant time sheets. Read more about Filters.

Read more about the various tools in the system here.

If it has been marked in the checkbox (under company settings) that the company will use the statuses Process complete and Ready for transfer you will be able to click Complete time sheet and the time sheet will change status from Unprocessed to Process complete.

Approved time sheets can be transferred to Order/Project depending on which company settings you applied and which type of transfer you selected in the Transferable column in the time sheet line.

The Status history button in Time Sheet Input gives you information on which statuses the time sheet has been in, when the status changes occurred, which user made the status change, when the transfer to Order/Project took place and which user transferred the time sheet.

Note! Status history will only show history for time sheets created in version 10 and newer.

Settings: Via the user settings you can define which columns to display in the time sheet module as well as other customisations. The company settings let you customise the functionality according to your company's needs.

By clicking the Print button on the top toolbar you can print out time sheet reports. If you click on the Report module you will have access to a variety of reports that can give you detailed information on registered hours.

Status

Depending on how far a time sheet has come in the processing procedure, it can have different Statuses. The status of a time sheet is displayed in the drop-down list in the upper right corner of the window.

In the same way as in other modules in the program, the drop-down list works a filter that only displays time sheets with the selected status. The time sheets are transferred between the statuses by using the buttons on the toolbar (see above).

Time Sheet Line Toolbar

.New: Create a new time sheet line.

.Insert time sheet line: Insert a new time sheet line above the selected line in the list.

.Delete: Delete the selected time line. You cannot delete time sheet lines which have been processed.

.Copy time sheet line: Copy the selected time sheet line and insert it at the bottom of the list.

.Regenerate time sheet lines: Updated the default values if, for example, changes have been made in the price of products and hourly rates, discounts or in the time sheet input register. Read more here.

You can choose which columns to display in the user settings.

Tip! In the column Activity no., you can link an already existing activity or create a new one based on the time sheet line. Read more here.

Time codes total: At the bottom of the screen the Time codes total are summarised. Click on this button to see details about the time codes. The window that opens shows the number of hours for the current time code, the total number of hours out of those placed against order, project (excl. VAT) and payroll.