Mamut Validis
Mamut Validis is a renowned accounting software service, that is designed for small to medium sized enterprises and offered via the web. The term Mamut Validis was derived from the words "Validate" and "Discover", as it provides a means of analysing, and identifying data that is incomplete, invalid, inaccurate and inconsistent. Therefore, it identifies incorrect postings, mistyping’s, potential audit issues, incorrect use of VAT rates and more. It is important to note that Mamut Validis never makes changes, or recommendations to the accounting data, it simply reports on what it identifies as potential anomalies.
The service that Mamut Validis offers was developed by Future Route, an intellectual property technology company based in London. To date, this service has been offered in the UK only, but from 2008 will expand into the European market in partnership with Mamut.
All Mamut Business Software customers, will receive a basic version of the Mamut Validis software, with the option to upgrade.
Before getting started with Mamut Validis, you need to create your Mamut Online Desktop account.
More User Settings Available in the Journal Entry
A number of improvements have been made to the journal entry module in
order to increase user-friendliness and efficiency. New settings have
been added to the user settings, making it possible to now define up to
five different sets of user settings per user.
Each set of user settings can be adjusted to display the columns and functions of your choice. Example: When selecting "Currency" from the drop down list, the columns and functions relevant for currency entries will be displayed. If you select "Accounting" all columns and functions relevant for accounting entries will automatically be displayed.
To edit a set of user settings, select the set up from the drop down list and click the User Settings button.
User Settings for Journal Entry
More Options in the User Settings for Journal Entry
In the Function tab, you will find the following new options:
Fill in the description field automatically: You can now choose not to fill in the field automatically. The setting is activated by default.
Allow change of period: By un-checking the box, it will no longer be possible to change period in the Journal Entry module.
Activate shortcut keys for journal type: While it is still possible to change journal type when entering journals, you can now disable the possibility of changing the journal type by using the shortcut keys [/] or [*].
You can access the user settings via the toolbar or by going to View - Settings - User - Settings per Module
- Journal Entry.
User Settings for Journal Entry
New Posting List in the Journal Entry
Via the drop down list in the bottom half of the journal entry window; you can now display - in addition to Journal Entry and Financials - the Posting List. The Journal List view will display the last 50 journals entered to a given account. Which accounts entries that are displayed depends on which account number has been highlighted in the windows top half. The Journal List view displays entries in both the Journal Entry module as well as entries which have been updated to the Financials module.
By selecting Show journal list in the Function tab within the user settings for journal entry, you can activate the lower half of the journal entry window. In the same tab you can - through the Content drop down list - select the Posting List as default.
User Settings for Journal Entry
Additional Cost Centre
It is now possible to create an additional cost centre, which can be used when entering journals in the Journal Entry. In addition to the default cost centres Department and Project, you can tailor a cost centre to fit your own specific needs. For instance, you can create a cost centre based on a Campaign, Product or Employee. Define your own cost centre by going to View - Settings - Accounting - Module Settings and clicking the Cost Centre button.
Note! Additional cost centres are only
available when entering journals in the Journal Entry. Journals entered
in other modules cannot be expensed on the additional cost centre.
Note! The additional cost centre feature
is only available in Mamut Enterprise E5.
Accounting Settings: Cost Centres
Journal Registration with user-defined cost centres
Reversing Journal Entries in the Nominal Ledger/Financials
It is now possible to reverse journal entries from the journal list, within the Financials module. Highlight the journal entry and click Delete. A new journal entry will be posted directly to the nominal ledger, unless the period in which the original journal entry was posted has been closed. If the period has been closed, the journal entry can be reversed manually within the Journal Entry module.
The Journal List in Financials
Extended Selection in the Audit Trail 2 report
You can now define a selection based on Type and User when printing the report Audit Trail 2. The report, which can be found in the Report Module, gives an overview of changes made to the Financial Year, Journal Type, Number Series, and Chart of Accounts. The report shows when the changes were made, what was changed, and who created the change(s).
New Columns in the Trial Balance report
The updated report Trial Balance summarises the debit and credit fields in separate columns.
Number Verification when Entering Bank Account Numbers
In order to avoid errors when entering IBAN and Bank account numbers, the system has been equipped with a number verification feature. Verification of numbers can be activated in the Number verification window, by going to Settings - Company and clicking the Financial Settings button.
From the drop down lists you are able to choose if you want No number verification, Number verification, notify in the event of error, or Number verification, do not allow errors. If you choose the last option, you will not be permitted to save the changes in the Account information window, before a correctly formatted number has been entered.
The number verification feature can validate British, Irish, German, Norwegian and Danish bank account numbers.
Intrastat
Intrastat is the name given to the system for collecting information, and producing statistics on the trade in goods between the Member States of the European Union (EU). The requirements of Intrastat are similar, although not identical, in all Member States. In Mamut, the Intrastat Registration window can be found under View - Accounting - Intrastat.
Note! In order to activate the Intrastat
function, you must first specify the Required
Intrastat Information from the drop-down list in the Intrastat
settings window (you can choose either None, Import, Export or Import
and Export). The settings window can be found by clicking View
- Settings - Accounting - Module Settings - Intrastat.
Via the updated Intrastat registration feature you can now import journal lines to your Intrastat Report, from other modules in a given period.
By clicking the Import button in the Intrastat Registration window, you will be able to choose from which financial year and period, the data should be retrieved. Based on the imported data, journal lines will be automatically created and displayed. You will then be able to select those lines you wish to include in the Intrastat Report.
Import Journal Lines to the Intrastat Report