Stocktaking

View - Warehouse - Stocktaking

Stocktaking is the only function in the program where you can make direct changes to the stock.

Note! This function does not correct the stock value if you have selected the option Expense on purchase from the drop-down list for Type under Accounts update of stock value within the Price processing tab in the company settings for product. When you have selected the option Expense product when goods are taken out of the warehouse, the stock value will be updated with the cost price from the product card, even if you have selected purchase price as Basis for cost price.

You can work with stock counts for each warehouse and save it along the way. The stock is not updated until the stock take has been Processed. Sales or purchases should not be registered during stocktaking.

Cancel or Save Incomplete Stock Take

If you click Cancel at any stage during the stock count you will cancel the entire current stocktaking process. At cancellation none of the changes will be saved but if you answer 'No' to cancelling the stock count, the information you registered will be saved and you can continue the stock count later. When you select to continue stocktaking later, only the products that were in the product database when you originally started the process will be listed. This way you avoid having to worry about products that were added after, or while, the stock take was being carried out.

Reset the warehouse

Additionally, you also have the option to Reset the warehouse. This function is used to empty the warehouse of all products.

Activities

By clicking on the arrow button to the right of Create activities you can create customized activities. You decide on the content for the activity yourself and also which modules the activity template will be available in.

Stocktaking at Year End

It is especially important to adjust stock levels on the correct day when closing your annual accounts, usually December 31. If the stock take has not been performed on this date, you can change the program date before you start taking stock. Remember to change the date back when you are done. Read more about Program Date.

Reports

You can print out a Stocktaking report as well as a more detailed list showing Serial number, EAN code, consignment and Best before date where applicable.

Note! If you are using serial numbers, consignment and use-by date, you must print a separate report. Use the report Stocktaking report: Serial number, consignment and use-by date.

Stock value list (stock movements): The report can be printed from the report module and displays the stock value before stocktaking.