Creating a Cash Invoice

How to create a cash invoice

  1. Select View - Sales/Invoicing and Order registration.
  2. Click New.
  3. Select the contact and click OK.
  4. Select Cash invoice from the Payment terms drop-down list.

  5. Fill out the rest of the order and enter the relevant products.
  6. Click the Invoice button (Transfer).
  7. Select Cash invoice from the list and click OK.
  8. Check that the print form to screen is correct (test) if this is displayed. Click Close Preview.
  9. Answer Yes to the question whether the order should be invoiced.
  10. Answer Yes to whether you want to approve the invoice.

You have now created a cash invoice.

Note! The Cash invoice is automatically posted via the customer or supplier ledger if no other settings are made. To check which settings apply to the payment term Cash invoice you can select View - Settings and Company database. Open the properties register and select Payment terms. Select Cash invoice and click Edit. Click Advanced to see details.

ClosedClick here to see an example of how you might post a cash invoice.

Example for how to post a cash invoice:

N/C Description Debit Credit

UF1 3010 Sales revenues 100

UF1 2710 Closing 24% VAT 25

UF1 1510 Account receivable 125

UF1 1510 Account receivable 125

UF1 1910 Petty cash 125

Here you can see that two ledger account receivables on account 1510 (Customer account receivables) balance at zero, automatically setting the invoice status to Closed items in the ledger. If you want another default account than 1910 Petty cash, you can select this by opening View - Settings and Accounting. Select the Accounting settings tab and click the Control account button. Select Invoice from the drop-down list and next to cash invoice select the specific account.

Read more about:

Sales and Invoicing