Creating/Editing Journal Templates - Creating Journal Lines



Journal templates are created using a wizard which guides you through all relevant settings.

The last step of the journal template wizard is to set up the journals themselves. You can insert the input values you defined in the previous window for each journal line in the journal. You can also insert fixed values for each journal line if you do not want to use the input value window.

Pre payment journal templates require you to define a separate journal for each pre payment entry. You use the drop-down list on the top left to select accruals and set up journal lines for each of them.

If you are not sure about which input values are needed for the journal, you can always create the journal lines first and then click Back to insert input values as you require them.

How to create a new journal line

  1. Click New to create a journal line.

  2. Set up values for each of the columns in the journal line in the Line window.

  3. Repeat the process until you have created all the journal lines that are to be included in the journal.

  4. Pre payment journal templates require that you create several journals. You select the various templates from the drop-down list at the top right of the window.

    Be careful to ensure that all the journals balance and that you have distributed all the amounts so that any interim accounts are empty after any pre payment accounting.

  5. Click Complete to save the template.

The template can now be used for Journal Entry.

Field description of template lines

Every field in a journal entry line can either contain a default value that will remain the same every time the journal template is used, or have a variable value that is retrieved from the input screen. Variable values are retrieved into the field by selecting a value description given in brackets, i.e. <value description>.

If you select Formula, you will have to open a new screen to define the calculation. Positive numbers are entered as debit and negative numbers as credit. Read more about Template formula.


Steps in the wizard: