Matching/Linking open Invoices

View - Accounting - Customer/Supplier Ledger

By using the Match/Link function you can link or close several open items against each other. To be able to do this, the items need to be registered to the same customer or supplier. You can only close items, Match, if the balance of the selected items is zero. If the sum of the items is not balanced at zero, they will be Linked and can be closed at a later stage.

The most usual reason for items not being closed to begin with is that payment is registered with a different Invoice number than the original invoice (e.g. 90 and not 9).

The same button will allow you to reopen closed items and remove linking between items if necessary.

Note! The examples below refer to the Supplier Ledger. The Matching/linking feature can be used in the same way in the Customer Ledger.

How to Match/Link items

Go to View - Accounting - Supplier Ledger.
Select the item you wish to match/link.
Click Match/Link Items.
Check that the Date for entry of Match/Link coincides with the date for Match/Link.
Mark the items in the list that you want to Match/Link with the selected item.
Click OK to Match/Link the items against each other.

The posted items will be matched and closed if the posted items are balanced at zero. If they are not balanced, they will be linked and saved as open items in the ledger.

How to remove match/link items

Select the item you wish to remove matching/linking on.
Click Match/Link Items.
Remove the checks on items you no longer want to be matched/linked to the specific item.
Click OK to un-match/link.

The Match/Link is annulled.

Reports

In the Report module you can print out detailed reports for all ledger items or for just open/closed items. For larger ledgers it is beneficial to filter the reports before printing them. This way you can stay in control of the various items easier. When printing ledger reports it is also possible to filter by accounting year, which makes it possible to print ledger reports that contain only items from the previous year, even if you are already several months into the new accounting year.