Linking a Supplier to a Product

In order to purchase a product from a supplier, you must first link the product to the supplier.

How to link a supplier to a product

Click New in the Supplier tab within the Product Register.
Select the supplier of the product and click OK.
Enter detailed information about the supplier. See the field descriptions below.
Click OK.

The supplier has now been linked to the product.

Tip! You can specify a default supplier for the product if you have linked several relevant suppliers. This is done in the Default Supplier drop-down list.

Field Descriptions

Supplier’s product number: If your supplier has their own product number for the product, you can enter it here.

EAN code: You can register the supplier's EAN code (bar code) here if it differs from the one registered in the Settings tab in the product card.

Delivery time in days: Used in purchasing to maintain a better overview of how long it will take the supplier to deliver the product to you.

Exchange rates update: Here you specify whether you want a fixed or floating exchange rate. This is relevant if you make purchases in foreign currencies. If you use a floating exchange rate, the exchange rate is updated in the Currency Register. The rates must then be updated manually. If you select fixed exchange rate, the rate will not be affected by changes in the currency register. Read more about the currency register in Currency.

Purch. price in currency: Register the purchase price in the currency registered for the supplier here.

Purch. price comp. curr: Displays the purchase price converted into the Company database (the client’s) currency.

Rec. retail price: Here you can register the supplier’s Recommended retail price. The price can affect the sales price in the price calculator, depending on the options selected within the Product settings.

Supplier’s product name: If the supplier has a separate name for the product, you can enter this and select whether you want the Supplier’s product name to be used when purchasing.

Discount percentage on purchase: If you have agreed to a discount percentage with the supplier, you can enter the discount percentage in this field. The discount percentage will automatically be taken into account when creating a purchase from this supplier.

Deliver in quantity of: If the supplier delivers products in special units/numbers/packaging and does not accept other quantities, you are able to register the quantity in this field in order to prevent that purchases are placed which differ from what the supplier provides. This setting overrides the Purchased field on new purchases when the purchase is transferred to the status Purchased. The setting is deactivated by default. Example: The supplier delivers in cases of 24 and you have entered 30 as the purchase quantity. When you transfer to the status Purchased, the number will be rounded to 48.

Quantity discount on purchase: Enter an explanatory text in Conditions for quantity discount. The text will be displayed when you enter a product in a purchase order, but you have to specify the number and update the discount field manually if necessary.

Supplier delivers in different units: If the supplier delivers a product that differs from the one you sell, you can specify the unit, quantity per unit and conversion factor for warehouse updates.