Remittance

View - Accounting - Supplier ledger - Remittance

To remit your supplier payments you can either use Cheque Payment Forms/Internet payments or one of the BACS formats as remittance type.

Through the remittance settings you apply the settings you require, set standard remittance type, and apply rules for remitting.

How to generate Cheque Payment Forms/Internet payments

Select View - Accounting - Supplier ledger - Remittance.
Select Cheque Payment Forms/Internet payments as remittance format. Click the search button if you wish to enter a new format. (When selecting Payment forms, no remittance file will be created. Print the Payment forms and send them to the bank.)
Select one of the following options:

All: All invoices.
All domestic: All invoices that will be remitted domestically.
All International: All invoices that will be remitted internationally.
Supplier: Select the supplier.

Click Filter if you wish to make a more advanced selection.
Click Next to view which items are being suggested based on your selection. Any errors on the items will be shown in the Error column to the right. You can edit these items by checking the item the error applies to and clicking Edit to correct the entry.
You can Select all, Select none or simply just check the items you want included in the remittance file. You can also remove the ticks from supplier payments that are suggested. The items you remove the ticks from will not be included on the remittance file this time around. Click Next if you are happy with the items that are suggested. The payment proposal will display in the print preview screen.
Enter the cheque no. you will use to pay. Enter 0 if you will not be paying by cheque. If you are paying by cheque have included payments to several suppliers in the payment, the cheque no. you enter will be the first in a series, e.g. if you are paying 10 suppliers and enter cheque no. 100, cheque nos. 100 to 109 will be allocated to the payments. Click Next.
The Remittance advice is diplayed in Print Preview. Print them out to send to the bank and exit the preview. Next, the Posting list is displayed. You may also wish to print this out for your own records.
Select whether you want to post a Payment entry and if so, to which N/C.
Click Complete to update the Supplier ledger. All items in the selection will be marked as sent for remittance.

How to generate electronic payment forms

Select View - Accounting - Supplier ledger - Remittance.
Select Remittance format. Click the search button if you wish to enter a new format.
Select one of the following selections:

All: All invoices.
All domestic: All invoices that will be remitted domestically.
All International: All invoices that will be remitted internationally.
Supplier: Select the supplier.

Click Filter if you wish to make a more advanced selection.
Click Next to view which items are suggested based on your selection.
You can Select all, Select none or simply just check the items you want included in the remittance file
Click Next if you are happy with the items that are suggested. A report preview of Payment proposals will display. Click Previous to go back and make amendments in the selection. You can also remove markings on the account receivables that are suggested. The items you remove markings on will not be included on the remittance file this time around.
After printing Payment proposals, you can select the directory where the remittance file will be saved, as well as a file name. Any URL of the online bank is retrieved from Remittance settings or can be entered manually.
Click Next. If you entered the URL of the online bank and are connected to the internet, you can transfer the file immediately. Alternatively you can import the bank file. The file will then be saved in the archives and can be retrieved at a later stage.
Click Complete to update the Supplier ledger. All items in the selection will be marked as sent for remittance.

Remittance of part payments: You can make part payments for an item by overwriting the amount in the Balance column in the Remittance wizard. The part payment will not reduce the original item amount.

Tip! From the supplier Ledger list you can select remittance status for all invoices by clicking the Filter settings button in the toolbar. In the Filter window, select the Customer and supplier ledger, extended tab and select status from the Remittance status drop-down list.