How to Invite Users to Mamut Online

The Super User can invite users to Mamut Online. The invitation process lets you define the user role before sending an e-mail invitation complete with a personal message.

In order to provide your colleague's access to Mamut Online, you need to send them an invitation that they must accept before they can get started. Before you can send out the invitation, the person you wish to invite must be registered as both a user and as an employee in your local installation of Mamut Business Software.

Note! Only users who are registered as a Super User within Mamut Online can invite other users and assign roles.

How to invite new users

Log into Mamut Online through the web browser, using your Mamut ID.
You are able to log in directly via a web browser at www.mamutonline.com(external link) or via the focus area within Mamut Business Software.
In the desktop toolbar, select User Administration - Manage Users.
You will now find a list of all users who are eligible for an invitation to Mamut Online (registered as users and employees within Mamut Business Software). The screen includes information about how many users can be invited.
Select the role for the user in the drop down menu. You can choose between predefined roles and you can create a user-defined role that is more suitable.
1. Predefined Roles: You can choose from eight predefined roles. Note that there must be at least one superuser within the system at all times.
2. User-defined Roles: This option lets you create a customized role specific for that user. Either you can select different levels of access to each work area, or you can select user-defined and specify individual access within the work area.
3. You can also create new roles if needed. See more about creating new roles here.
When you have chosen a role you click on the button Send Invitation under the Action column.
Enter a personal message and click Send.

The invitation has now been sent and the recipient will receive an e-mail containing information about how to access Mamut Online. The invitation is only valid for a certain number of days. If the user tries to register after the invitation has expired, the person in question will be notified that the link is invalid. From the User Administration screen, you can also click Resend to send the invitation again, or Delete in order to void the invitation.

Note! Your license limits the number of invitations you can send out to Mamut Online.

Which users can be invited to Mamut Online?

You can only invite users who are registered users within Mamut Business Software. The user must also be linked to an employee within Mamut Business Software. If you cannot find a certain user in the Manage Users screen, please check the following:

Is the user a registered user within Mamut Business Software? Go to View - Settings - Security - User Administration in order to find out. You should register the user via the Users window if he/she is not already registered.

Is the user linked to an employee in the Employee Register? In the same window, you must ensure that the user is linked to an employee in the field Link to employee. If the user is not linked, please select Create employee from the drop-down list.

The services that you have access to within Mamut Online are dependent on your Mamut One Service Agreement. The number of users you can invite is limited by your license and Mamut One Service Agreement. Please contact our experienced sales representatives for product information on 0800 032 5616 (free) or e-mail sales@mamut.co.uk.