Journal Type Settings and Number Series

View - Settings - Accounting - Accounting Settings - Journal Type Settings and Number Series

The accounting module has 13 different Journal Types installed. Everything that is entered in the Nominal ledger must be sorted within one of these journal types, or an additional journal type which you have created. This results in clearly laid-out accounts, both for entry and for subsequent analysis of the accounting data.

All the journal type settings are made in this window. The settings for each journal type allow you to determine various functions for the journal type, as well as define requirements or limits for the use of the journal type.

How to create new journal types

To make it easier to distinguish them in the Nominal ledger, different codes are used for the different journal types, (referred to as JT Prefix , e.g. SI for Sales Invoice).

Click New to create a completely new journal type.
Specify JT Prefix and Name for use in Journal entry and for viewing in the Nominal Ledger.
Define any settings for the journal type in the way described below.

How to edit settings for journal types

Select one of the journal types and click Edit.
The Function tab allows you to specify whether the journal type is:

Payment journal type or Credit note journal type. The journal type can be used for settlement with your customers and suppliers, whether receipts, payments or crediting previously entered invoices.
Do not show in Journal Entry can be set for journal types that you only want used for automatic entries.

The Mandatory for journals tab allows you to define requirements that must be satisfied in order to transfer the journal to the Nominal ledger.

Select whether the journal must include N/C which is a customer ledger N/C if you want the journal only to be used for entry against customers.
Select whether the journal must include N/C which is a supplier ledger N/C if you want the journal only to be used for entry against suppliers.
Click New to set up Journals must include one of the N/Cs below entered against this journal type.

The Restrictions of journals tab allows you to define restrictions that must be satisfied in order to transfer the journal to the Nominal ledger.

Select whether the journal should not include N/C which is a customer ledger N/C if you do not want the journal to be used for entry against customers.
Select whether the journal should not include N/C which is a supplier ledger N/C if you do not want the journal to be used for entry against suppliers.
Select whether journals with this journal type should not be used against Bank/Petty cash- accounts.
Select whether journals with this journal type should not be used against Several bank/petty cash accounts at the same time.
Click New on the list on the right hand side to define which accounts are not to be used in the journal type.
If this applies to most of the accounts, you can list the accounts that are permissible and select List of permitted nominal codes.