Journal Entry - The Toolbar for Journal Templates

View - Accounting - Journal Entry

You can activate a special journal entry toolbar which will display separate buttons in the journal entry window, either instead of or in addition to the journal templates drop-down menu. These buttons act as shortcuts to various journal templates. This will change the journal entry somewhat and many make use of this function for their most commonly used journals.

The large buttons at the top of the journal entry screen make it easy to enter the most common journal entries. The buttons start small wizards that will help you to enter all necessary information for correct journal entry.

The buttons can be activated in User settings via the Journal Template Toolbar check box on the Function tab. Click the button next to the check box to open an advanced settings window: There you can e.g. change the order of the templates, add user-defined templates or assign journal types.

Click each shortcut key title for detailed information on how to enter the journals for the system journal entries.

How to enter a Purchase invoice

This button allows you to enter invoices you receive from your suppliers.

Click Purchase invoice.
Select the supplier you have received the invoice from, from the list.
Click OK.
Enter the Invoice number.
Check that the Invoice date and Due date coincides with those on the invoice.
Enter the amount to be registered as an expense in the purchase account. After you enter the amount, a new journal line is created.
If you wish to split the amount between other accounts, you can use the new line for this.
Select Show all N/Cs, if you wish to select between other accounts rather than the purchase accounts.
Click OK.

The journal is created as journal type Purchase invoice, and can be adjusted before updating to Financials.

How to enter a Purchase credit note

To use this button, you need to have previously registered the invoice being credited and updated it to Financials.

Select the supplier you have received the credit note from, from the list.
Check that the Date coincides with the credit note.
Select whether the invoice to be credited is an Open or Closed item (paid invoice). This choice determines which items you can select from in the screen below.
Also select how you want the invoices grouped, according to Match-ID or Invoice number. This will only be relevant if you have many invoices and need a better overview.
Select the invoice you are crediting from the invoice list.
Click OK.

The journal is created as journal type Credit note and can be adjusted before updating to Financials.

How to enter a Sales Invoice

This button allows you to register the invoices you send to your customers if you generate the invoice outside of Mamut.

Click Sales Invoice.
Select the customer you are sending the invoice to from the list.
Click OK.
Enter the Invoice number that is added in the invoice system.
Check that the Invoice date and Due date coincides with those on the invoice.
Enter the Amount you are registering as revenue in the sales account. After you have entered the amount, a new journal line is created.
If you wish to split the amount between other accounts, you can use the new line for this.
Select Show all N/Cs if you wish to select between other accounts rather than the sales accounts. If you want to register a double entry N/C on this line you will have to enter negative figures.
Click OK.

The journal is created as journal type Sales invoice and can be adjusted before updating to Financials.

How to enter a Sales credit note

To use this button, you need to have previously registered the invoice being credited and updated it to the Financials.

Select the customer you are sending the sales credit to from the list.
Check that the Date coincides with the credit note.
Select whether the invoice that is to be credited is an Open or Closed item (paid invoice). This choice determines which items you can select from in the screen below.
Select how you want the invoices grouped, according to Match-ID or Invoice number. This will only be relevant if you have many invoices and require a better overview.
Select the invoice that is to be credited from the list.
Click OK.

The journal is created as journal type Credit note and can be adjusted before updating to the Financials.

How to enter a Customer receipt

To use this button, you need to have previously entered and updated the payment to the Financials.

Check that the Pay date coincides with the date you received the payment.
Select an N/C, depending on the payment form that is used. Each selection is linked to a specific journal type and financial account that is to be debited. These alternatives can be edited from the Accounting settings.
Select whether the receipt is an Open or Closed item (paid invoice). This determines which items you can select between in the window below.
Select how you want the receipts grouped, according to Match-ID or Invoice number. This will only be relevant if you have received many invoices and need a better overview.
Select the receipt that was paid from the invoice list.
Adjust the Receipt column if it differs from the invoiced amount. Any part payment can subsequently be followed up through the Customer and supplier ledger.
Click OK.

The journal entry is created in the main window, and can be adjusted before updating to the Nominal ledger.

How to enter a Supplier payment

To use this button, you need to have previously registered the invoice you are paying and updated it to Financials.

Select the supplier you have paid from the list.
Check that the Pay date coincides with the date you made the payment.
Select an N/C, depending on the form of payment you used. Each selection is linked to a specific journal type and the N/C to be credited. These options can be edited in the Accounting Settings.
Select whether the paid invoice is an Open or Closed item (paid invoice). This choice determines which items you can select between in the screen below.
Select how you want the invoices grouped, according to Match-ID or Invoice number. This will only be relevant if you have many invoices and need a better overview.
Select the invoice you have paid from the list.
Adjust the Payment column if it differs from the invoiced amount. Any part payment can subsequently be followed up through the Customer and Supplier ledger.
Click OK.

The journal is created in the main window, and can be adjusted before updating to the Financials.