How to Invite Users to Mamut Online Desktop

Invite User allows you to invite other users to Mamut Online Desktop. Here you are able to send an invitation by selecting the user’s details from the fields provided and include a personal message.

In order to provide your colleague's access to Mamut Online Desktop, you need to send them an invitation that they must accept before they can get started. Before you can send out the invitation, the person you wish to invite must be registered as both a user and as an employee in your local installation of Mamut Business Software.

Note! Only users who are registered as Administrator within Mamut Online Desktop can invite other users.

How to invite new users

Log into Mamut Online Desktop through the web browser, using your Mamut ID.
You are able to login directly via a web browser at www.mamutonline.com (external link) or via the Mamut Validis focus area within Mamut Business Software.
In the desktop toolbar, select Settings - Account administration - Invite user.
Enter the relevant information in the screen that is displayed.

Name: Select the person you wish to invite from the drop-down list. Read more below about which users you are able to invite.
User name in Mamut Business Software: Once you have selected a name from the list above, the user name registered in Mamut Business Software will be displayed in this field.
E-mail address: Enter the e-mail address you wish to send the invitation to. If the user already has a Mamut ID use this e-mail address.
Set access profile: Use the drop-down list to define the access rights the user will have. Choose between User and Administrator.
Personal message: Enter a personal message in this field (not mandatory).
Click Send in the upper left-hand corner of the screen.
Click Close to finish the process and open the User administration screen containing detailed information about all users.
You can also click Resend to send the invitation again, or Delete in order to void the invitation.

The invitation has now been sent and the recipient will receive an e-mail containing information about how to access Mamut Online Desktop.

Tip! You can also invite users from Settings - Account administration - User administration. Here you will find an overview over all users who have not been invited. You can also display detailed information about the invitations as well as resend or revoke invitations. Read more about user administration here.

Which users can be invited to Mamut Online Desktop?

You can only invite users who are registered users within Mamut Business Software. The user must also be linked to an employee within Mamut Business Software. If you cannot find a certain user in the drop-down list in the invitation screen, please check the following:

Is the user a registered user within Mamut Business Software? Go to View - Settings - Security - User Administration in order to find out. You should register the user via the Users window if he/she is not already registered.

Is the user linked to an employee in the Employee Register? In the same window, you must make sure that the user is linked to an employee in the field Link to employee. If the user is not linked, please select Create employee from the drop-down list.

Which services you have access to within Mamut Online Desktop depends on your Mamut One Service Agreement. The number of users you can invite is limited by your licence and Mamut One Service Agreement. Please contact our experienced sales representatives for product information on 0800 032 5616 (free) or e-mail sales@mamut.co.uk.