The Journal Entry Window

View - Accounting - Journal Entry

The Journal Entry window consists of two parts. The top half shows the specific journal entry you are working on; the bottom half shows journal entries already posted but that have not yet been updated to the Nominal Ledger. These journals are still editable.

Via the drop down list in the bottom half of the journal entry window, you can now display - in addition to Journal Entry and Financials - the Posting List. The Posting List view will display the last 50 journals entered to a given account. Which account's entries are displayed depends on which account number has been highlighted in the window's top half.

You can also hide this list by selecting Show Journal list in the Function tab in the User Settings.

When registering a journal item it is expected that you register a gross figure. When using VAT codes the system extracts Output and Input VAT from the journal item and posts it in the correct VAT account. You can also select to register the basis for VAT as a net amount. This is done in the user settings for Journal Entry.

The Chart of Accounts acts as a shortcut to the chart of accounts, where you can edit accounts and create new ones. Read more about the Chart of Accounts in a previous section. By clicking the arrow button to the right of the button, you can select shortcuts from a list. The list includes Chart of Accounts, VAT Code Settings, Journal Type Settings, Journal Line Text, Currency Register as well as the option Show Journals for All Users.

By selecting Journal Line Text (Ctrl + T), you can create and apply user-defined default journal texts. In the Journal text window, click on the settings button and enter you own journal text in the Properties register. The texts you enter here will become available in the drop-down window in the Journal text window.

By clicking on the arrow button to the right of Create activities you can set up customised activities. You decide on the activity content yourself and also on the modules, which the activity template will be available in.

The User Settings (Ctrl + I) button lets you customise the journal entry window. You can define up to five different user setting setups per user. These setups can be customised to display the columns and functions of your choice. The user settings are linked to the user set ups available from the drop down list to the left of the User Settings button.

Example: When selecting "Currency" from the drop down list, the columns and functions relevant for currency journals will be displayed automatically. You can edit a user setting setup by selecting the setup from the drop down list and then clicking the User Settings button.

Tip! You can open the Calculator by pressing the F12 key on the keyboard. There are also a number of other shortcuts to help you make journal entry quicker.