The Journal Entry Card

Via the Journal Entry Card you can enter journal entries and synchronize them with Mamut Business Software. To access the journal entry card click New- Journal Entry in the top menu or click on Journal Entries on the Accounting work area and then select the card you wish to open.

The window is divided into a journal header (Jorunal Entry Information) and section where you register the single journal lines (Journal Lines). The design is similar to the journal entry window in Mamut Business Software to make the functionality easy to use.

Toolbar

The window is divided into two. The top section contains shortcuts to other areas within Mamut Online Desktop and also a toolbar with the most common actions. More information about the general icons in the toolbar can be found here.

Add new contact: Here you exit the journal entry card and enter the contact card to edit or enter a new contact.

Journal List: Here you exit the journal entry card and enter the journal list.

Journal Entry Information

The Journal Entry Information contains the header information of the journal.

Journal Number.: Once a journal has been synchronized, the journal number will be shown.

Journal Type: Here you select the type of the journal, e.g. credit note or invoice.

Journal Date: Here you enter the date of registration. Today's date is pre-entered.

Journal Period:Here you select the period in which the journal shall be posted.

Journal Lines

Into the Journal Lines panel you enter the singel journal lines. In order to save a journal entry, at minimum two journal lines must be entered. The amount entered below Debit and Credit must balance.

Add new lines: The journal lines window starts with two lines, one for debit and one for credit. The button Add new lines makes a new line in the journal entry lines if needed.

Account No.: You can enter the account number directly or select it from the N/C list. To open the list, click the search button next to the field or enter a part of the account number into the account field. The list will then open and you can choose the correct account.

Description: As soon as you have selected the account, the description text of the account will be entered automatically. You can overwrite the text.

Project: Here you can assign the journal entry to a project by selecting the project from the list. This column can be de-/activated via the User Settings for Accounting here.

Department: Here you can assign the journal entry to a department by selecting the department from the list. This column can be de-/activated via the User Settings for Accounting here.

VAT: You can change the pre-entered VAT code by selecting the correct amount from the list.

Currency: Default is the currency of the land defined for the company database. You can choose to enter another currency for a particular journal entry.

Debit: Here you enter the amount for the Debit line. A journal entry must consist of at least two balancing journal lines. The sum for the Debit of all journal lines must be the same as the sum for Credit.

Credit: Here you enter amount for the Credit line. A journal entry must consist of at least two balancing journal lines. The sum for the Debit of all journal lines must be the same as the sum for Credit.

Delete: You can find this icon on the right hand side of the screen, if you are in the editing mode. Click here in order to delete the active journal line. It will then be marked with a blue arrow on the right side and it will be deleted from this journal as soon as you save. As long as you haven't saved, you can undo the delete process by clicking on the blue arrow.