Mamut Point of Sale

Mamut Point of Sale is a complete, user-friendly and advanced point of sale solution which seamlessly integrates with Mamut's financial solutions and is easily installed in your business.

Integration with Mamut's accounting systems

The system interacts with your Mamut Business Software database without you needing to make a large number of changes to the settings there. However, you will need to make sure that you have an up-to-date version of Mamut Business Software installed.

Note! See also section "Points to consider before you get started" for information on rounding, payment forms and more.

Synchronisation

You routinely link up to your Mamut Business Software system so that all necessary information can be retrieved from the database. From your Mamut Business Software database, the system imports products, prices, payment terms and more. In the same way, Mamut Point of Sale exports all sales entry data to the Mamut Business Software database.

The system does not need to be connected to the Mamut Business Software database at all times, but has to be linked up during certain situations, for instance when synchronising the customer and product register. This ensures that your business operations are secured, even if your Mamut Business Software database is installed elsewhere or is part of a bigger network.

Easy installation

The first-time setup of the system is made easy by the first-time startup wizard. In addition, you can also configure the system in a separate settings window. As system administrator you can also ensure the system is secure, both in the form of user administration and through backup routines. Read more on the administration of Mamut Point of Sale here.

Registration of sales and payments

Sales and payments are easily registered on a user-friendly screen, and the system accommodates a customer display. The products are entered via user-defined shortcut keys, a barcode reader or by inserting them manually from the product register. The receipt of payments can be handled in several ways. The customer may pay cash or by card. It may also be the case that a customer has a Gift voucher or a Credit note and should be getting money back from you; or that a customer pays in a foreign currency. The customer may also possibly use a combination of any of these payment methods.

Park sales

You are able to park a sale in case a customer is not able to pay after you registered all the products in point of sale. Afterwards, this sale can easily be retrieved, edited and paid. A list of parked sales provides you with detailed information about all registered parked sales. At the end of the day, when running the End of day procedure, all of the parked sales that have not been paid will be deleted.

Returns

You can register returned goods and print credit notes, pay out the amount in cash or directly to the credit card.

Discounts

You can give discounts and change the unit prices of products. When you register a sale for a certain customer and then create an invoice, that person's price, which is registered in your accounting system, will be applied.

Detailed product information and stock levels

You can view details about a product with information on e.g. VAT, weight, volume and cost price. You can also access accurate information on stock levels. If you have entered the same product several times, the product lines can be merged on the registration screen and on the receipt.

Anonymous sales with maximum amount limit or sales registration for registered customers

By default, sales are registered against an unknown customer, the Cash customer. You can specify a maximum amount limit for such anonymous sales so that the sale cannot be registered if the total amount due exceeds this limit. The customer register is regularly imported from your Mamut Business Software database, allowing you to register sales against already registered customers. This also allows you to see detailed customer information.

Invoicing

Regular cash register sales are usually registered without entering specific information about the customer and the sale will be transferred to the Mamut Business Software database at once. However, you can also register the sale to a specific customer, e.g. if you later would like to invoice the customer for the sale. Sales that are to be invoiced will be transferred to the order register in Mamut Business Software. Invoices set up in Mamut Point of Sale will only be created in Mamut Business Software during the End of Day procedures and the invoices must be printed from Mamut Business Software and not from Mamut Point of Sale.

Creating new customer from the point of sale

You can create new customers in Mamut Point of Sale. These are exported to Mamut Business Software, so that you can invoice from there.

Withdrawals from/deposits into the cash register

You can also make cash withdrawals and deposits from/to the cash drawer. The idea is that you can fill up or empty the cash drawer as needed, or reimburse expenses.

Reconciliations

There are two wizards for reconciling the till: The Cash register reconciliation counts the contents of the cash drawer for sales made since the previous Cash register reconciliation up to a user-specified date/time. The End of day procedures transfer the sales to the accounting system and update the stock levels.

Find out more about daily routines here.

Touch screen

All functions connected to sales registration, with the exception of customer or product search, can be carried out with a touch screen. You can set up the system so that your products are categorised and allocated different shortcut keys on the screen. These shortcuts can also be grouped any way you like. You can also use the system with a regular screen, of course.

Printers for receipts and reports

You can connect receipt printers and even print out system reports from these, or you can select that reports should be printed on a separate printer. You can also print gift vouchers and credit notes directly from the system.

Customised receipt printouts

You can edit the receipt printouts so that they include information about VAT, the cash register operator's name or identification and user-defined texts.

Reports

The systems offers a number of reports that can help you to get an overview of the turnovers for the different users, turnover distributed over the hours of the sales day(s) and sales that have not been settled as well as reports connected to the reconciliation routines. In the administration window you can view status information with key figures.

User access

You can manage the access for the different users so that you control who can run the End of day procedures or give discounts. Users are automatically logged off the system to offer you the best possible security.

Training mode

You can start the system in training mode in order to familiarise yourself with the program. In training mode all 'sales' are registered in an example database as well as the continuous use report (journal memory). Start the program in training mode via the Start menu in Windows. Under the Mamut Point of Sale program group, select Mamut Point of Sale Training Mode.

DataTools

The program uses tools for maintaining databases, called DataTools. The program is installed together with program files and can be started from there (MDataTools.exe). You can also start DataTools from the Start menu in Windows under the Mamut Point of Sale program group.